This practice is a telehealth-exclusive service for patients physically located in Texas

NOTICE OF PRIVACY PRACTICES

Effective Date: August 14, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED, HOW YOU CAN GET ACCESS TO THIS INFORMATION, AND YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION. PLEASE REVIEW IT CAREFULLY.

Meandering Path Wellness Services (“Meandering Path Wellness,” “we,” “our,” or “us”) is committed to protecting the privacy and security of your health information.

This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your protected health information (“PHI”), your rights concerning your health information, and our responsibilities under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and other applicable federal and state laws.

YOUR RIGHTS

You have certain rights regarding your health information. This section explains those rights and how you may exercise them.

Get an Electronic or Paper Copy of Your Medical Record

You may ask to see or obtain an electronic or paper copy of your medical record and other health information we maintain about you.

We will provide a copy or summary of your health information within the time required by applicable law. We may charge a reasonable, cost-based fee as permitted by law.

Ask Us to Correct Your Medical Record

If you believe health information we maintain about you is incorrect or incomplete, you may ask us to correct or amend it.

We may deny your request in certain circumstances permitted by law. If we deny your request, we will provide an explanation in writing as required by applicable law.

Request Confidential Communications

You may ask us to contact you in a specific way or at a specific location.

For example, you may ask us to contact you only through a particular telephone number or email address or to send correspondence to a different mailing address.

We will accommodate reasonable requests as required by law.

Because email, text messaging, voicemail, and other electronic communications may present privacy risks, please tell us if you have specific communication preferences or restrictions.

Ask Us to Limit What We Use or Disclose

You may ask us not to use or disclose certain health information for treatment, payment, or healthcare operations.

We are generally not required to agree to these requests. If we agree to a restriction, we will comply with it except when disclosure is necessary for emergency treatment or otherwise permitted or required by law.

If you pay for a healthcare service or item completely out of pocket, you may ask us not to disclose information about that service or item to your health plan for payment or healthcare operations. We will honor that request when required by law unless disclosure is otherwise required by law.

Get a List of Certain Disclosures

You may request an accounting of certain disclosures of your health information.

Generally, this accounting may cover disclosures made during the six years before the date of your request. Certain disclosures, including many disclosures for treatment, payment, and healthcare operations, are not required to be included.

We will provide one accounting during any 12-month period without charge. We may charge a reasonable, cost-based fee for additional requests during the same 12-month period as permitted by law.

Get a Copy of This Notice

You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

You may also access the current Notice through our website.

Choose Someone to Act for You

If you have given another person legal authority to act on your behalf, such as through a medical power of attorney, or if another person is your legally authorized personal representative or guardian, that person may exercise applicable privacy rights on your behalf.

We will verify the person’s authority before allowing that person to act on your behalf.

Special rules may apply to parents, guardians, minors, and other personal representatives under federal and Texas law.

File a Complaint

If you believe your privacy rights have been violated, you may file a complaint with Meandering Path Wellness Services using the contact information at the end of this Notice.

You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights.

We will not retaliate against you for filing a complaint.

YOUR CHOICES

For certain health information, you may tell us your preferences about what we disclose.

In certain circumstances, you may have choices regarding whether we:

Share information with family members, friends, or others involved in your care;
Share information in a disaster-relief situation;
Contact you for certain fundraising purposes; or
Use or disclose your information for certain marketing purposes.

If you are unable to tell us your preference—for example, because of a medical emergency—we may disclose information when we determine that doing so is in your best interest and is permitted by law.

We may also disclose information when necessary to lessen a serious and imminent threat to health or safety, as permitted by applicable law.

Marketing and Sale of Health Information

We will obtain your written authorization before using or disclosing your health information for purposes that require authorization under HIPAA.

We will not sell your PHI without your authorization where authorization is required by law.

If you provide written authorization for a use or disclosure of your health information, you generally may revoke that authorization in writing at any time. Your revocation will not affect actions already taken in reliance on your authorization.

HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION

HIPAA and other laws permit or require us to use and disclose health information in certain circumstances without obtaining a separate authorization from you.

Treatment

We may use and disclose your health information to provide, coordinate, and manage your healthcare.

For example, we may share appropriate information with another healthcare professional involved in your treatment, such as a primary-care provider, specialist, pharmacy, laboratory, or other treating professional, when permitted by law.

Payment

We may use and disclose your health information to bill and obtain payment for healthcare services provided to you.

For example, we may provide appropriate information to your health plan to determine eligibility or coverage, obtain authorization when required, process claims, or obtain payment for services.

Healthcare Operations

We may use and disclose your health information for activities necessary to operate our practice.

These activities may include quality assessment and improvement, care coordination, administrative activities, compliance, auditing, credentialing, business management, legal services, and evaluating the performance of healthcare professionals and services.

Business Associates

We may use third-party service providers, known under HIPAA as “business associates,” to perform certain services on our behalf.

These may include services related to electronic health records, telehealth technology, billing, secure communications, information technology, data storage, practice management, or other administrative functions.

When required by HIPAA, business associates must appropriately safeguard PHI they receive or maintain on our behalf.

Appointment and Service Communications

We may use your health information to communicate with you regarding appointments, scheduling, treatment, prescriptions, laboratory matters, billing, follow-up care, or other healthcare-related matters.

Please inform us if you have specific preferences concerning voicemail, telephone, text, email, mail, or other forms of communication.

Public Health and Safety

We may disclose health information for certain public-health and safety activities when permitted or required by law.

These may include:

Preventing or controlling disease;
Reporting suspected abuse, neglect, or domestic violence when required or permitted by law;
Preventing or reducing a serious threat to health or safety;
Reporting certain information to authorized governmental agencies; and
Other legally authorized public-health activities.

Health Oversight Activities

We may disclose health information to authorized health oversight agencies for activities permitted by law, including audits, investigations, inspections, licensing, disciplinary proceedings, and other regulatory activities.

Legal Proceedings and Law Enforcement

We may disclose health information in response to certain court orders, subpoenas, administrative proceedings, or law-enforcement requests when the disclosure is permitted or required by applicable law.

Because mental-health information may receive additional protection under federal or Texas law, we will apply applicable heightened confidentiality requirements when required.

Workers’ Compensation

We may disclose health information as authorized by and to the extent necessary to comply with workers’ compensation laws and similar programs.

Other Uses Required by Law

We will use or disclose your health information when federal, state, or other applicable law requires us to do so.

MENTAL HEALTH INFORMATION

Because Meandering Path Wellness Services provides psychiatric and mental-health services, some information in our records may be subject to privacy protections in addition to HIPAA.

We will comply with applicable federal and Texas laws governing the confidentiality and disclosure of mental-health records and other specially protected health information.

Where another law provides greater privacy protection than HIPAA, we will follow the more protective requirement when applicable.

PSYCHOTHERAPY NOTES

HIPAA provides additional protection for certain psychotherapy notes, as that term is defined under federal law.

When we maintain information that qualifies as psychotherapy notes, we generally will obtain your written authorization before using or disclosing those notes except in circumstances where HIPAA permits or requires the use or disclosure without authorization.

Not all mental-health or psychiatric records qualify as psychotherapy notes under HIPAA.

SUBSTANCE USE DISORDER RECORDS

Certain substance use disorder (“SUD”) patient records may receive additional confidentiality protections under federal law, including 42 CFR Part 2.

If Meandering Path Wellness Services creates, receives, or maintains records subject to Part 2, we will use and disclose those records in accordance with applicable Part 2 and HIPAA requirements.

Certain uses and disclosures of Part 2 records may require your consent or authorization, and additional restrictions may apply to the use of those records in legal proceedings.

This section applies only to records that are legally subject to 42 CFR Part 2.

OUR RESPONSIBILITIES

We are required by law to:

Maintain the privacy and security of your PHI;
Provide you with this Notice describing our legal duties and privacy practices;
Follow the terms of the Notice currently in effect; and
Notify you following a breach of unsecured PHI when notification is required by law.

We will not use or disclose your health information in a manner that is inconsistent with this Notice unless the use or disclosure is otherwise permitted or required by law or you provide appropriate written authorization.

ELECTRONIC HEALTH INFORMATION AND TELEHEALTH

Meandering Path Wellness Services may use electronic systems to provide or support healthcare services, including electronic health records, patient portals, electronic prescribing, telehealth, electronic billing, and secure communications.

We use reasonable administrative, physical, and technical safeguards designed to protect PHI maintained or transmitted electronically.

Although we take appropriate safeguards to protect health information, electronic communications and technology may involve privacy and security risks.

Patients should use secure patient portals or other secure communication methods provided by the practice when transmitting sensitive health information whenever appropriate.

CHANGES TO THIS NOTICE

We reserve the right to change the terms of this Notice and our privacy practices as permitted by law.

Changes may apply to health information we already maintain as well as information we receive in the future.

When we make a material change, we will make the revised Notice available as required by law. The current Notice will be available on our website and upon request.

QUESTIONS, PRIVACY REQUESTS, AND COMPLAINTS

For questions about this Notice, requests concerning your health information, or complaints regarding our privacy practices, contact:

Privacy Contact
Meandering Path Wellness Services

539 W. Commerce St #8298
Dallas, TX 75208
Administrative mailing address only.

Phone: (817) 318-8085
Fax: (972) 474-4064
Email: info@meanderingpathwellness.com
Website: meanderingpathwellness.com

You may also file a privacy complaint with the:

U.S. Department of Health and Human Services
Office for Civil Rights

We will not retaliate against you for exercising your privacy rights or filing a complaint.